Guide to Living On Campus

Webber International University is committed to maintaining a clean and organized residential environment. This policy outlines the procedures for handling personal property left behind by students after they have moved out of the residence hall.

Definition of Abandoned Property
Abandoned property refers to any personal belongings left in a residence halls room or common areas after a student has officially moved out, whether at the end of the academic year, after withdrawal, or after a room change.

Procedures for Handling Abandoned Property
1. Notification and Communication
o Initial Notification: Students will be reminded of the move-out procedures, including the requirement to remove all personal belongings, through official university communication channels before the end of each semester or prior to the move-out date.
o Reminder: RAs and the Office of Student Services will conduct final room inspections with students to ensure all belongings are removed.
2. Identification and Documentation
o Inspection: After the official move-out date, university staff will inspect all rooms for abandoned property.
o Documentation: Any items left behind will be documented, photographed, and inventoried by the Office of Student Services and/or Campus Facilities.
3. Storage and Retrieval
o Storage Period: Abandoned items will be stored securely for a period of 21 days from the date of discovery. Students will be notified via their registered email address and given an opportunity to retrieve their belongings within this period.
o Retrieval Process: Students must contact the Office of Student Services to arrange a time for picking up their belongings. Items will be released only to the owner with proper identification.
4. Disposal of Unclaimed Property
o Unclaimed Property: If items are not claimed within the 21-day storage period, the university reserves the right to dispose of the property.
o Donation and Disposal: Unclaimed items may be donated to charitable organizations, recycled, or disposed of in accordance with university policies and environmental regulations.

Liability and Responsibility
1. Student Responsibility
o Students are responsible for removing all personal belongings when vacating their rooms. This includes ensuring that all drawers, closets, and storage areas are empty.
o The university is not responsible for any loss or damage to items left behind or believed to have been left at a later date.
2. University Liability
o The university will take reasonable care to store abandoned property securely. However, it is not liable for any loss, theft, or damage to abandoned items during the storage period.
o By leaving property behind, students agree to the terms of this policy and acknowledge that the university is not responsible for unclaimed items after the 30-day storage period.

Contact Information For questions or assistance regarding abandoned property, students should contact the Office of Student Services at:
• Email: housing@webber.edu
• Phone: (863) 638-2926
• Office Hours: Monday to Friday, 8 AM – 5 PM

By adhering to this policy, Webber International University ensures a respectful and orderly process for managing abandoned property, maintaining the integrity and cleanliness of residential facilities for all students.

University Liability
The University does not assume obligation or liability for loss or damage to personal property. Students should take precautions to protect personal belongings from theft, fire, water damage, or other loss. Students are urged to purchase renter’s insurance and car insurance for protection against loss or property damage.

As several rooms are wired into the same electrical circuit, caution must be taken not to overload electrical outlets. All appliances must be plugged directly into a wall outlet or into an approved power strip.

Students are permitted to use coffee makers, popcorn poppers, microwave ovens, and hot pots, provided they have encased heating elements. Other appliances, such as “George Foreman”-style grills, toasters, air fryers, and induction burners, are classified as fire hazards and are not allowed in the residence halls.

Acceptable appliances include: PC’s, TV’s, radios, stereos, percolators, popcorn poppers, fans, blenders, clocks, steam irons, drip coffee/tea maker, crock pots and blow dryers. All appliances must have a U.L. seal. Irons must be kept in good condition and unplugged when not in use. Each room comes equipped with a Micro Fridge. Appliances not allowed include: toasters, electric skillet, sun/heat lamps, portable heaters, ceiling fans, charcoal or electric grills, broiler ovens, hot plates, incense, candles, and any open coiled heating device. Electrical decorations are not allowed. As well as any appliances with a detachable cord, or open flame. All unapproved appliances will be confiscated.

Students may bring a personal mini fridge, as long as it operates on 1.5 amps or less and does not exceed 175 watts. Microwaves are recommended to have a maximum wattage of 900 watts.

To prevent electrical overloads, all appliances and electronic devices should be plugged into a surge protector that meets the following specifications: U.L. approved, 120-volt, built-in manual reset, 15-amp circuit breaker, with a cord no longer than 6 feet and a maximum of 6 outlets.

All flyers, announcements, etc. must be approved by the Executive Director of Student Services. All flyers must be removed from the bulletin boards in a timely manner. Flyers can be posted only on bulletin boards unless an alternate location is authorized by the Executive Director of Student Services.

Carts are available for check-out at switchboard. All residents may borrow a cart for only 2 hours to allow for usage by all students. If carts are not returned within the allotted time, a fee may be charged to the student’s account. Students will be billed the replacement cost of items not returned after 24 hours.

A list of charges can be found in the Student Handbook. The prices for damages and cleaning are approximations and are subject to change based on the actual cost of the damage or cleaning incurred. Any charges based on miscellaneous damages not indicated on this sheet will be determined by LMS Facilities and Maintenance Staff.

All guests must register at the Babson Center or with Security. During the daytime and regular Office hours, guests register with Switchboard. After 5:00 p.m. weekdays on weekends, guests must register with security. The resident student is mutually responsible for the guest and must be with their guest at all times.

Off campus students are considered guests in the residence hall between 12:00 a.m. and 7:00 a.m. and must be a registered guest of a resident student. Resident students who wish to host a guest after hours must document the arrangement with roommates through the Roommate Contract. Conflict in the absence of this agreement may result in disciplinary action. Only those students assigned to a room may reside in that room. Abuse of the visitation policy is cause for disciplinary action.

Rose, Strickler and Miranda Halls are limited to 11 people at any given time. Residents may have an overnight guest in the Miranda, Rose, Strickler, Camilla, and Grace residence halls for three nights at no charge. All overnight guests must register with Security. There is a 3-day limit on consecutive days on a guest’s visit in the residence hall. A student is allowed to have a guest(s) stay for a total of 7 days per semester. Residents must register their guest with security 48 hours prior to the guests’ arrival. Students who will be hosting a guest must obtain a written statement from all roommates of approval for a guest. Guests must obtain a temporary parking permit, failure to make parking arrangements may result in towing of vehicle. An abuse of the spirit of this policy may be considered cohabitation, which will result in fines and or disciplinary sanctions. Due to the nature of our housing tenants, parents, grandparents, aunts and uncles, or guardians, will not be permitted to stay overnight in the room with the student.

A student may not enter another student´s room without permission. Failure to obtain permission will be considered unwelcomed and unlawful entry and will result in disciplinary sanctions.

Students are responsible for maintaining the cleanliness of their living spaces, including bedrooms, bathrooms, and common areas within their rooms or quads. Regular cleaning of bathrooms and living areas is expected to ensure a healthy and comfortable living environment.

To prevent insect infestations, all food should be properly sealed or removed after use. Trash should be taken out regularly to avoid attracting pests. If students encounter any pest issues, they can request extermination services through the work order system.

Housekeeping staff will clean communal bathrooms in Grace Hall . However, residents are expected to be respectful and clean up after themselves after each use. For bathrooms inside resident Camilla Hall, Rose Hall, Strickler Hall, and Miranda Hall, students are responsible for cleaning their own bathrooms and common areas.

For any maintenance or facilities-related issues, such as plumbing, electrical, or repairs, students should submit a request through the Work Order System.

When submitting a work order, you must include the room number and use your Webber student email. Failure to do so may delay or prevent facilities/housekeeping from addressing the issue.

The University provides internet connectivity to all students. All residential areas are equipped with University Wi-Fi.

Students are encouraged to be mindful of their room keys to avoid getting locked out of their dorm rooms. If a student finds themselves locked out, they should contact their Resident Assistant (RA), the RA on duty for assistance, or Campus Security

Lockout Procedure: In the event of a lockout, students should first attempt to contact their RA. If the RA is unavailable, they can reach out to the RA on duty for assistance or Campus Security. After the student’s identity has been verified, they will provide access to the room. Security’s cellphone number can be found on the back of the Student ID card.

Frequent Lockouts Policy: Students who repeatedly lock themselves out of their dorm may face additional consequences. Habitual lockouts may result in a meeting with the Housing Coordinator to address the issue and find solutions for better key management.

Lost Keys
Losing a key compromises the safety and security of the dorm community, so it’s important to report lost keys immediately.

The cost of replacing a lost key is $75 per key. This fee covers the cost of creating a new key and re-securing the room. Replacement fees will be billed to the student’s account.

To avoid these issues, students are encouraged to keep their keys with them at all times and consider using keychains or other tools to keep track of them.

Check lost & found (located at the Switchboard in Babson Center) for misplaced possessions. Items left unclaimed after 1 month will be donated to charity.

Mail and packages for on-campus students can be shipped to our switchboard.

Resident’s Full Legal Name
1201 N. Scenic Hwy
Babson Park, Florida 33843

Students should use the above mailing address for all paper mail and packages. Students should update their mailing address with their various organizations, friends, and family accordingly. Failure to do so, may result in mail and packages being returned to sender.

Hours of Operation
Monday-Friday: 9 a.m.-4 p.m.

Hours may be limited during break periods or extended during peak periods.

Package Pickup
Students should have their delivery notification email and Student ID readily available when they arrive at Switchboard to pick up their package.

Students will pick up their mail and packages at the switchboard desk.

Contact Information
863-638-1431

Mold and mildew are naturally occurring types of fungus that consist of tiny organisms and can be found almost anywhere. Most molds grow naturally outdoors, like other allergens, and can be easily brought into buildings through open windows and doors, ventilation and air conditioning systems, clothing, or shoes.

Molds are found in virtually every environment, according to the Centers for Disease Control and Prevention, and mold and mildew can thrive in warm, humid places. Florida is on record as the most humid state in the nation. Therefore, moisture control, proper use of thermostats to allow for air circulation, and good housekeeping practices are necessary to control mold growth.

Although most people have little to no reaction to household molds, some people who suffer from asthma or have other allergies may be more sensitive. Thus, personal susceptibility plays a major factor in the severity of symptoms experienced from mold exposures. Additionally, those more sensitive may also be suffering from other allergens in the air.

To help prevent the growth of mold and mildew in residential spaces, it is essential that resident students do the following:

Keep windows and external doors closed
Set thermostats between 72 to 74 °F (22 to 23 °C)
In suites and apartments, keep bathroom doors closed while showering
Keep air vents unobstructed
Hang wet towels or clothing to allow them to dry
Keep all surfaces, furniture and clothing dry
In suites and apartments, routinely clean bathroom areas to prevent the growth of soap scum or buildup of mildew
Report any water problems (leaks, dripping faucets, wet carpet, drips heard behind the air intake cover, etc.) immediately by submitting a Work Order to Facilities and Operations

At Webber International University, our dining services are managed by Metz Culinary Management, a company dedicated to providing fresh, healthy, and diverse meal options using locally sourced ingredients. You can enjoy meals at the cafeteria or the Café at the Commons located in the Learning Commons.

We offer three meal plan options to meet your needs:

Meal Plan A: Includes all meals served in the cafeteria (3 meals a day Monday-Friday, 2 meals per day on the weekend) plus $200 in flex bucks for Café at the Commons. This is required for all freshmen.

Meal Plan B: Offers 200 meals for the cafeteria, plus $200 in flex bucks that can be used at Café at the Commons or the cafeteria.

Meal Plan C (Commuter Meal Plan): Includes $450 in flex bucks for use at Café at the Commons or in the cafeteria.

All full-time students are required to be on a meal plan. For more details, you can visit our Dining Services page or contact us directly.

Check-In – Students must be up-to-date with housing payments or have been granted a financial aid deferral before they check-in. During the check-in process, each student must sign and return the Housing Room Condition form provided by the Student Services Office within 24 hours of occupancy. This form is the basis for determining whether a student will be responsible for damages, losses, or both, in the assigned living space.

Check-Out – Residents are eligible to remain in the residence halls until twenty-four hours after the last final exam of the semester. Residents participating in the Graduation ceremony must vacate the room by 10:00 A.M. the next morning following graduation. Failure to move out within the prescribed period may result in a $50 per day charge, eviction and disciplinary action. In cases of eviction, Webber will not be held responsible for student belongings and reserves the right to take possession of and dispose of such belongings.

A resident is not considered checked out of the residence hall until all keys are returned and a completed Housing Room Condition form is signed by a Webber Resident Assistant. Residents are expected to remove all refuse and discarded materials and leave the room as clean as it was at the time of check-in.

When one occupant in a room moves out while others remain, each is equally responsible for cleaning the room. If the room is in unacceptable condition after inspection, cleaning services will be provided and the resident(s) will be held liable for cleaning charges. Failure to follow proper check out procedures as outlined in the Housing Agreement or in distributed instructions will result in an additional charge. Failure to return all keys will result in a $75 charge per key for Grace, Camilla, Rose, Strickler, and Miranda.

On campus residents not returning to Webber must complete and submit the Housing Exit Form within 7 calendar days after the completion of the Fall semester and within 14 calendar days after the completion of the Spring semester. If the student neglects to do so, the student will forfeit the damage deposit of $150.00.

The University does not assume obligation or liability for loss or damage to personal property. Students should take precautions to protect personal belongings from theft, fire, water damage, or other loss. Students are urged to purchase renter’s insurance and car insurance for protection against loss or property damage.

Use of Vehicles
Riding bicycles or mopeds, roller skating, or skateboarding in hallways, in buildings, or on walkways is prohibited. Motorized vehicles are prohibited in areas other than designated roadways and parking lots. Operating a vehicle in violation of traffic rules or so as to endanger people or property is prohibited.

Student Vehicles
All students in good standing are permitted to bring a vehicle to campus. The parking lots are designated by type of decal. The decals are available on Orientation Day at the switchboard and throughout the year for residential and commuter students. Vehicles that do not have the required decals or that are parked in the wrong area will be towed. Webber International University is not liable for any damage to vehicles.

Traffic/Parking Violations
The following fines will be accessed for:
1. On campus students not having a decal;
2. Noise- Playing music too loud;
3. Speeding – Speed limit on campus is 15 mph;
4. Vehicles entering the wrong way on one way streets.
5. Failure to stop at a stop sign or crosswalk
6. Parking in/blocking fire lanes

Students will be responsible for all guest parking tickets
First Offense: $25.00 Fine
Each Offense thereafter: $75.00
Parking in a designed handicapped space: $100.00 each offense.

Repeated offenses may result in on campus parking privileges being revoked.

Parking Regulations
Any vehicle which enters Webber property must display a valid Webber sticker, a visitor’s pass, or a faculty/staff sticker. Any vehicle found to be in violation of the above or found to be parked in an unauthorized area is subject to towing at the owner’s expense by Security. Parking permits can be obtained from Webber switchboard. All mopeds and motorcycles must be registered. If the student changes vehicles he or she is responsible for the removal of the University parking decal. Vehicles that do not have an up-to-date parking decal will be towed. Students, faculty, and staff are required to park in designated spaces only or they will be towed. Webber parking and traffic violation fines are to be paid in the Business Office. Continued traffic violations are met with increasing levels of penalty.

Designated parking is as follows:
YELLOW LOT – RESIDENT: Only vehicles with the yellow resident decals are permitted anytime.
GREEN LOT – COMMUTER/VISITORS: Only visitors and commuters with green decal are permitted anytime
BLUE LOT – FACULTY/STAFF: Only faculty and staff with blue decals are permitted
RED LOT- FACULTY/STAFF: Only faculty or staff with designated parking spaces and a red decal are permitted
LAKESIDE LOT – ATHLETICS – All of athletics and coaches should have a blue decal and must park in lot behind the tennis courts on the lakeside

Pets are not allowed on University property. Pets create disturbances for everyone in the form of noise and odor; they can also carry and attract pests. The feeding of stray animals is also prohibited. Students who are found keeping pets of any kind in the residence hall will be subject to an initial fine of $100 and if the pet is not removed within 24 hours an additional $25/per day fee will be imposed. Students are also responsible for the actions of their guest and will be held accountable if a guest brings a pet inside a residence hall. Residents will be responsible for any damage and extermination costs incurred. The only exceptions to this policy are service animals (refer to Service Animal Policy on Webber Intranet). http://webber/HandbookPolicyStudent.htm.

Quiet Hours 10:00 p.m. – 8:00 a.m. in all Webber-owned housing, certain hours of the day have been designated as “quiet” or “study hours”. During these hours, noise must be kept at a minimum to allow students to study or sleep. Students are encouraged to keep their room doors closed during quiet hours. TV’s, stereos and radios should be played at a low volume that cannot be heard outside the room. Designated hours will be posted throughout each building.

During final exams week continuous quiet hours are in effect. Remember that consideration and mutual respect are always in effect. If a neighbor is trying to sleep, study, or is disturbed by your noise, he/she has the right to ask you to keep the noise level down and you have the obligation to accommodate him/her. If a compromise cannot be reached, an R.A. should be contacted to assist in mediation. Referral for disciplinary action will be made if mediation is ineffectual.

Your walls are a good place to start adding a bit of yourself to your room. You can decorate them with posters and photographs that create the atmosphere you want. You should keep in mind that decorations should not alter or damage the physical structure of the room/apartment. You may add curtains, bedspreads, rugs, wall hangings, posters, carpet, or lamps.

You may not, however, paint, build lofts, hang flags, or the like from ceilings as these are fire hazards. Nothing is to be placed in, on, or hung from, in front of, or behind windows that block transparency or alter the appearance of the windows or the exterior of the building.

All University-owned and provided furniture must remain in your room at all times.

Candles
The possession or use of candles, incense, or plug-in candle warmers within a residential space is prohibited. Other alternatives are available that would avoid fire hazards or risks: reed diffusers, battery-operated flameless LED scented candles, or battery-operated candle warmers.

Campus Hours
Campus offices are generally open from 8:00 a.m. until 5:00 p.m. Monday through Friday. Classrooms are open from 7:30 a.m. until 9:30 p.m. Monday through Friday and on Saturdays when classes are in session. The Learning Commons hours is open 24 hours a day, 7 days a week.

Access to campus facilities outside of regular hours is limited to students and their registered guests. Security will admit students with valid Student IDs at other times. Visitation hours are maintained within the residence halls; after visitation hours, only resident students and their registered guests are allowed within the residence halls. This policy is enforced by RAs and security personnel on site. The University reserves the right to alter access to campus facilities at any time and to bar any individual or group of individuals from campus facilities or property.

Campus Security
Webber International University partnered with Freeman Security personnel which are supervised by an administrator on campus. Security personnel are on duty 24/7 Monday thru Sunday to assist students in entering the residence halls in the event of a lockout. Abuse of this policy can result in fines. Security personnel will enforce Webber policies and regulations and will assist students in obtaining help in an emergency.

The goal at Webber International University is to ensure that Security personnel maintain a safe and secure campus for students, staff and faculty. Security personnel must ensure that the following locations are secure: all classrooms, computer classrooms, faculty offices, library, student union, conference center, football building, pool, fitness center, athletic offices, gymnasium, waste water treatment plant, Babson Center, Grace Hall, Camilla Hall, Miranda Hall, Old Main, Rose Hall, and Strickler Hall. Campus Security will lock and unlock the buildings/locations at the required times. Webber International University Security personnel maintains a close relationship with the Resident Assistants, Housing Coordinator, Executive Director of Student Services, Director of Campus Services along with the Polk County Sheriff’s Office (PSCO).

Security personnel have the authority to ask persons for identification and to determine whether individuals have lawful business at Webber International University. Webber International University and Freeman Security have the authority to place boots on vehicles. In order to have the boot removed, a fine must be paid to the Business Office. Freeman Security personnel cannot arrest anyone; however, they are empowered to contact local authorities immediately in the event of an emergency, a crime or a disturbance. Criminal incidents are referred to the Polk County Sheriff’s Department.

Webber International University and Freeman Security maintain a highly professional working relationship with Polk County Sheriff’s Department. All crime victims and witnesses are strongly encouraged to immediately report all crimes to the Webber International University administration and/or Freeman Security. Prompt reporting will assure timely warning notices on campus and timely disclosures of crime statistics.

Webber enjoys a close relationship with local law enforcement authorities. Local police will responded to emergency calls with an appropriate degree of promptness and have assisted students and Webber personnel in dealing with situations. Security personnel, local police and the University administration strongly encourage students to report all crimes to security and a police agency. At this time, the University does not have an official Memoranda of Understanding with Polk County Sheriff’s Department (PSCO). However, the University has a strong working relationship, engages in open communication, and will continue to completely cooperate with the Polk County Sheriff’s Department (PSCO).

Campus Security – Phone: (863) 638-1433 Cell: (863) 605-2499

Reporting Campus Crime
The University is very concerned with the safety of its students and faculty and it is also concerned with the security of both personal and University property. When witnessing or discovering a crime, students should first do what is necessary to secure their personal safety and the safety of others. The students should immediately report the crime to University personnel available on site. University personnel will then assist students in contacting the appropriate law enforcement agency. Students may seek advice or assistance from police immediately in the event the crime is serious or life threatening.

The student, when witnessing or discovering a crime, should first do what is necessary to secure his personal safety and the safety of others. The student should immediately report the crime to University personnel available on site. The University personnel will assist the student in contacting the appropriate law enforcement agency. The student may seek advice or assistance from police immediately in the event the crime is serious or life threatening. The campus community will receive a bulletin from the President’s Office which will inform the community of any crime which affects the community at large or presents an imminent danger.

In case a sexual offense has taken place, students are advised to contact the Executive Director of Student Services to report the offense. In the event the student feels he or she is in imminent danger, he or she should take immediate steps to secure his or her personal safety and to contact law enforcement authorities immediately. The Executive Director of Student Services will assist the student in reporting sexual offenses to police. Students are reminded that preservation of physical evidence of sexual offense is essential for prosecution of the crime. The student is advised not to shower or change clothing prior to presenting.

University personnel who are available to assist students in resolving or reporting a crime are: Security, R.A.’s, Housing Coordinator, Campus Service Director, and Executive Director of Student Services.

Door to door solicitation of products or services in campus housing is not permitted. This policy applies to individuals and off-campus groups. If a student is contacted by door-to-door solicitors, he/she should notify the Executive Director of Student Services. Solicitation in common areas of the residence halls must receive prior approval from the Executive Director of Student Services.

Florida Law states that smoking is NOT permitted in enclosed public areas, which include (residence halls, bathrooms, hallways, lobbies, classrooms, labs, etc.). Smoking is strictly prohibited inside all university buildings, including but not limited to classrooms, laboratories, offices, residence halls, dining facilities, restrooms, and common areas. Smoking is prohibited within 50 feet of all building entrances, exits, windows, and ventilation systems to prevent smoke from entering buildings.

Compliance with this smoking policy is expected from all members of the university community. Individuals found smoking in non-designated areas will be subject to disciplinary action. First-time offenders will receive a verbal warning and be directed to the designated smoking areas. Repeat offenders will face progressive disciplinary actions, including fines, community service, or other sanctions as deemed appropriate by the university administration.

Every full and part time student and employee is required to have a Webber International University ID card and carry it at all times while on campus. ID cards are made in the Student Services Office and replacement cards are available for a fee. Every semester all employees and students must update their cards with the current semester sticker. ID cards must be presented at Webber social functions, at the library, to check out equipment, and to enter the cafeteria. Security, or any other employee, may request a student to present his/her ID for a number of reasons. Anyone without a valid ID, or refusal to show ID, will be asked to leave the campus. Students will display ID’s each and every time they enter the cafeteria. Those who do not show an ID will be required to pay the single meal rate before entering the cafeteria. Students must retain ID’s from year to year.

Vending machines are installed for your convenience. Vandalism to the machines will result in removal of the machines. Responsible parties will be referred for disciplinary action and restitution.

To submit a work order, go to: https://webber2.portal.iworq.net/portalhome/webber2

All work order submissions must include your Webber email.

If the work order is for the residence hall, you must include the building and room number. Failure to do so, may delay or prevent the work order from being processed.